Hdh Ucsd Room Assignments
Housing Interest List
Housing • Dining • Hospitality is no longer accepting Undergraduate Housing Interest List applications. Please check back in November when the Winter Quarter Undergraduate Housing Interest List opens. We encourage students to be looking at off-campus housing options: offcampushousing.ucsd.edu
What if I was admitted to UC San Diego after the Housing Application and Statement of Intent to Register deadline (May 1 for Incoming Freshmen, June 1 for Incoming Transfer)?
All students admitted to UC San Diego via the Admissions Waitlist or Admissions Appeals will be able to apply for housing with the same deadline as their SIR deadline.
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Is it possible to be released from my Housing contract?
If you wish to cancel your Housing contract during the summer months before you take occupancy, the answer is YES. Please read the Cancellation Policy regarding cancellation fees.
If you wish to terminate your Housing contract after move in or during the academic year, the process begins with your Residential Life Office. Please note: you will be responsible for your Housing and Dining charges until you are approved for contract release and complete the entire move-out process (which includes turning in of keys and appropriate forms). If you are denied release, you will be instructed on how to appeal. If you are granted a housing contract release because you are withdrawing from the University please communicate with both your College Academic Advising Office and your Residential Life Office.
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How is Housing assigned?
For Incoming Freshmen:
The Housing assignment is determined by Housing application date, college of registration, room type preference and/or roommate requests. All of these factors play a role in determining if students are placed in their college of registration, overflow housing, and the assigned room type. Students who complete the housing contract process will preference their room type in the summer.
First-year incoming freshmen students are housed at their college of registration whenever possible; however, enrollment fluctuations, college policies, and availability sometimes make it impossible. In these instances, students may be assigned in another Housing community on campus.
For Incoming Transfers:
First-year incoming transfer students are typically housed at The Village; however, enrollment fluctuations and availability sometimes make it impossible. In these instances, students may be assigned in another housing community on campus. Students who complete the housing contract process will preference their room type in the summer.
All on-campus residents will receive their specific room assignment details (roommate(s), building, floor-plan, double, triple, or single room) in late-August from the Residential Life Offices.
When will I be notified of my room assignment and roommate(s)?
Residential Life Offices send out a welcome letter via email in late-August with important move-in information including the link to access your room assignment, mailbox number, and roommate information online.
What should I do if my friend and I want to room together?
First-year Incoming Freshmen and Incoming Transfer students that complete their Housing contract by June 28, 2017 will be able to submit roommate requests online beginning in July. Roommate requests must be mutual and be submitted by both parties. It is required that both (or all three people) must be of the same gender, of the same contract location, and of the same college of registration (for incoming freshmen). Roommate requests are not guaranteed, but the Residential Life Offices will make every effort to accommodate these if possible. Please contact your Residential Life Office with questions.
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Move-In Information/What To Bring
When can I move in?
The Housing contract begins Saturday, September 23, 2017; all information pertaining to move-in will be included in the welcome email that is scheduled to be sent to students in late-August.
Move-In Welcome Emails
Residential Life Offices will send out Move-in Welcome emails in late-August. Your Welcome email will provide important information about move-in week, things to plan on and where to check room assignment and roommate information. Contact your Residential Life Office with questions.
What should I bring?
Bring your own towels, pillow, a non-halogen desk lamp, fan, computer, power surge protector, and personal items (i.e. toiletries, first aid kit). As facilities vary on campus, see below for recommended items:
|Incoming Freshmen||Incoming Transfer|
*Once students receive their room assignment in August, it’s a GREAT idea to check with roommates and figure out who will bring these larger items to share. Some residents like to purchase these items together once they move in.
Can I bring a refrigerator or microwave?
Yes, one small refrigerator is allowed in each room. It must be smaller than five cubic feet and have a safe UL-approved electrical system. Microwaves may also be brought. Check with roommates to make sure you don’t duplicate items.
Remember, at the end of the year you are responsible for removing all of the items you "move-in"! Donation bins, recycling, and trash dumpsters will be available, but we do not offer storage on campus. Keep this in mind when you're bringing items to campus in the fall!
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How do I secure and maintain my Housing guarantee?
To secure this Housing guarantee, all Admissions and Housing deadlines must be met.
To maintain the housing guarantee, students must continuously reside on campus for the entire academic year (Fall, Winter, and Spring Quarters, excluding summer). Moving off campus for any length of time other than quarter breaks, summer, or a UC San Diego-sponsored exchange program voids the Housing guarantee.
Please note: Regents Scholars, Jacobs School of Engineering Scholars, Chancellor’s Scholars and Associates Scholars who meet all first-year incoming student deadlines are guaranteed twelve (12) consecutive academic year quarters in campus Housing as long as they continue to meet scholarship and Housing guarantee criteria. Moving off campus for any length of time other than quarter breaks, summer, or a UC San Diego-sponsored exchange program voids your Housing guarantee.
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What about phone service?
Students may want to consider cellular phone service as their primary line. Very few of our residents subscribe to a land line. Students who would like to make arrangements for regular telephone service, should contact their Residential Life Office for instructions. Students who prefer a land line phone should bring one.
If I don’t bring a computer, am I at a disadvantage?
Having your own computer would be more convenient; however, computer labs are available throughout campus. Printing is also available. Please check with your Residential Life Office for computer lab locations.
Where can I do my laundry?
Washers and dryers are conveniently located in or near each residential Housing facility. Check with your specific Residential Life Office for locations or visit our Laundry page for detailed information.
Will housekeeping clean my room?
All on-campus Housing facilities include some level of cleaning service each week. Cleaning is limited to public areas including living rooms, dining rooms, bathrooms, and kitchens. Residents are responsible for the cleaning of their private sleeping areas. Vacuums are available at each Residential Life Office, but residents may consider bringing their own mini-vacuum.
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Do I need to have renters insurance for my campus living space?
Although not mandatory, it is highly recommended that you carry renters insurance to protect your personal property (such as computers and other valuables). Here is a link that is specifically designed for UC San Diego renters: https://www.gradguard.com/school-search
Can I stay on campus during Winter or Spring Breaks?
Residence halls are not open during Winter break. Students need to plan accordingly for this and should arrange alternate housing. Facility closure dates and times are listed on the Housing Contracts page. Students don’t have to move-out their personal belongings but will not be able to access or reside in their space during Winter Break. Residence halls will be open during Spring Break and students will have full access during that time. Apartments are open during both break periods.
If parents/guardians come to visit, where can they stay?
La Jolla offers many hotels; the Marriott, Radisson, and Hyatt have locations near the campus.
How can I get around campus?
Transportation and Parking Services offers numerous free campus shuttles to help students get around, both on and off campus. Please visit their website for more information.
I am a new Incoming Freshmen/Transfer with a spouse/partner and/or children. Do you have housing for Undergraduate couples and families?
All student couples and families are housed in our ARCH communities. Contact our office at 858-534-4010 or email@example.com for more information regarding the couples/family housing application/contract process.
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When do I select my Dining Plan?
All incoming residents will be asked to select a Dining Plan (from the available options, depending on their room type) in late-August. More information regarding the various Dining Plan options will be sent to all residents over the summer.
Can I change or cancel my Dining Plan?
Our Housing and Dining plan is a comprehensive room and board program. The Dining Plan cannot be changed, dropped, refunded, or transferred to Triton Cash.
How do I check my Dining Dollar balance? Can I purchase Additional Dining Dollars?
To view your Dining Dollar balance and purchase additional Dining Dollars, please visit our Online Card Office. Please note: The earliest that additional Dining Dollars can be purchased is the beginning of Winter Quarter (January). We recommend waiting until spending and eating patterns are established mid-year, since Dining Dollars are non-transferable, non-refundable, and may only be used at UC San Diego Dining Services locations.
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How are Housing costs billed?
Residential Housing costs are billed to the UC San Diego Statement, http://tritonlink.ucsd.edu. Housing charges can be found in the same location that UC Tuition and Education costs are billed along with any current or delinquent University Charges. Please refer to the Housing Cost & Payment Schedule which provides Housing Charge due dates.
Where is my UCSD Student Billing Statement sent?
All statements will be emailed to your UC San Diego email account. If you wish to have your bills emailed to an additional address, visit TritonLink, select "Billing and Payment", then "Authorize a Parent/Payer".
How do I pay for Housing?
Please visit Ways to Pay Your Bill to review all forms of payment that are accepted by the University. At this time, credit cards are not accepted.
All installments must be paid by the due date indicated on the e-statement and Housing Cost and Payment Schedule. Fees and/or charges not paid by this date are considered delinquent and are subject to a $20 late charge.
How can I change my Housing installment payment plan?
Changes to your housing installment payment plan can be made in mid-August. To make any changes, log into the Housing Portal and submit a “Housing Installment Payment Plan Change.” You can elect to PAY IN FULL, QUARTERLY, or MONTHLY installments. Students who elect to pay quarterly or monthly are assessed a one-time $30 housing administrative fee.
Can financial aid be used to cover Housing costs?
Yes. The university applies financial aid to tuition costs and past due amounts first, second to Housing charges, and third to any other outstanding charges that may be due. If your University costs exceed the amount of financial aid available, any outstanding charges are the student’s financial responsibility.
May I use loan money towards Housing costs?
Yes, but only after you receive a promissory note from your lender. Remember to check the EFT box on your Financial Aid application. Contact the Financial Aid Office at 858-534-4480 if you have any questions about your loan application.
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Deadlines and Details
- Tuesday, February 13 Students can start the online application process for Room Selection 2018.
- Thursday, February 15 Room Selection applications need to be completed online (personal history form, housing contract and $450 prepayment) before the process closes at Midnight (PST). No Exceptions!
- Friday, February 23 OPTIONAL: Want to participate in an LLC (Living Learning Community)? If you completed the Room Selection Application, you can choose to apply for an available LLC. Check the LLC Housing Communities for more information.
- Thursday, March 1 LLC applications are due if you choose to apply.
- Sunday, March 18 Students accepted into LLC programs will need to accept their program offer.
- Thursday/Friday, April 5-6 Lottery times and access codes for General Room Selection, I-House Room Selection and The Village Room Selection will be available late afternoon via the Room Selection portal.
- Tuesday, April 10 I-House & Village Room Selection! Check the Room Selection portal for dates, times and instructions. Students MUST select space by Midnight (PST)!
- Thursday, April 12 General Online Room Selection sign-up. Students MUST select a space by Midnight (PST)!
- Thursday, April 26 Room Change Interest List - check with your Residence Life Office for further information.
Roommate/Apartment-Mate Selection (Optional)
- Students who complete the Room Selection Application (including the $450 prepayment) will be limited to adding up to two (2) roommates/apartment-mates during Room Selection Sign-Up.
- As UC San Diego has gender binary spaces, roommates must be of the same gender.
- Roommates also have to be of the same Room Selection College:
- Transfer students will participate in The Village Room Selection process and will only be able to add roommate(s) who are also eligible to live at the Village.
- Continuing students and current first-year students will be able to select roommates from their same College of Registration.
- 3rd/4th Year Eligible Students have the opportunity to participate in General Room Selection by their College of Registration, but have the option to show interest for living at The Village. Students will receive a specific email about this option at a later date and time.
- NOTE: If you are accepted into an LLC (Living Learning Community) you will only be able to select roommates with those students also accepted into the program.
Selecting a Room
- Students will select their room from available spaces during Room Selection Sign-Up. No need to provide a preference - the choice is yours based on what is available at your designated lottery time.
- Students will log into the room selection portal to view their lottery time and access code – check above for specific dates.
- You will need to select space between your designated lottery date and time and Midnight (PST) of your designated Room Selection Sign-Up day. Please note that I-House may have different times.
- Once you’ve selected or been assigned to a space, you can login to the “Check Assignment” link for your assignment or to view your roommates.
- Four (4) days prior to Room Selection, you will have the opportunity to login to the portal and view spaces that will be available during Room Selection.
- All space selections are final! Once you select a space and confirm it, you are assigned to that room or apartment. There are no room changes during Room Selection.
- You will be sent a confirmation to your UCSD email account. This confirms your room assignment for the 2018-19 academic year. If you do not receive an email, please contact your Residence Life Office.
How are Room Selection Lottery Times Assigned?
- All applications from eligible students who have signed their housing contract and made their $450 prepayment by the stated deadlines are entered into the room selection process.
- All individuals will receive an assigned room selection lottery time:
- I-House Room Selection: Students will receive a randomly assigned lottery time. Please note that I-House Room Selection has a different start and end time.
- Village Room Selection: Students will receive a randomly assigned lottery time.
- General Room Selection: Students will receive a randomly assigned lottery time
- Students will be sent an email – see dates above – containing instructions on how to access their assigned lottery time and access code via the Room Selection Portal. Lottery times will not be adjusted.
- Students that receive a lottery time earlier in the day will typically have a better selection of spaces to choose from.
Unable to Login at Your Lottery Time?
If you can’t login at your designated lottery time, you may login any time after that. You can select a space up until midnight on your designated Room Selection Day*. Please be aware that by logging in after your designated lottery time, you may have a smaller selection of spaces to choose from.
* I-House Room Selection will have different start and end times. You will receive an email with specific instructions which list the start and end times.
Room Selection Choices
A finite number of spaces are set aside for selection by eligible room selection students. Students will be able to choose from spaces allocated to their room selection category and/or designated housing area. Due to space limitations, the type or location of housing you prefer may not be available during your Room Selection time.
- Students who DO NOT login to Room Selection Sign-Up and have not submitted a cancelleation for their 2018-19 housing contract will be automatically cancelled and be refunded the $450 prepayment.
- Students who login to Room Selection Sign-Up and do not select from any available space by midnight on Room Selection Day will have their 2018-19 housing contract automatically cancelled and be refunded the $450 prepayment.
- Students who login and are not able to select a space because spaces are no longer available, will receive a delayed assignment and will be assigned at a later date and time. See the Delayed Assignment section below for additional information.
We highly encourage you to view the current space availability list prior to logging in to select your space. Check the list of deadlines for the particular date when a preview of spaces will be available.
If spaces are no longer available during Room Selection Sign-Up, you will automatically be added to the Delayed Assignment List. Students will have two (2) options:
- Remain on the delayed assignment list: Students will be assigned to any space (residence hall or apartment; room types will vary including triple rooms) when vacancies occur due to cancellations and/or after incoming students are assigned. Students could be assigned anytime between May and September. If you choose to cancel later, you will be held to the Cancellation Policy as a student who selected a space and will be charged according to the cancellation fee schedule.
- Cancel your housing contract for 2018-19 by and receive a full refund of the $450 prepayment if you cancel by May 30, 2018.
Living on Campus
As a member of our campus and residential community, you will join your fellow students, our staff and faculty in support of the UCSD Principles of Community. Within these principles, we collectively agree to support a community free from discrimination while promoting individuality and diversity within the bounds of courtesy, sensitivity, confidentiality, respect and safety where all residents can coexist regardless of race, ethnicity, age, disability, sexual orientation, religion and political beliefs.
The University of California, in accordance with applicable Federal and State law and University policy, does not discriminate on the basis of race, color, national origin, religion, sex, disability, age, medical condition (cancer related), ancestry, marital status, citizenship, sexual orientation, or status as a Vietnam-era veteran or special disabled veteran. The University also prohibits sexual harassment. This nondiscrimination policy covers admission, housing, financial aid, educational services, and student employment. Inquiries regarding the University's student related nondiscrimination policies may be directed to the campus compliance coordinator, (858) 534-6225.
Guaranteed students with a disability requiring special Housing accommodations should apply for Housing online AND contact the Office for Students with Disabilities (OSD) as early as possible. Students must register with OSD and receive an Authorization for Accommodation (AFA) from their office. AFAs should be turned in to the Housing Liaison as soon as possible. Students must meet all Housing deadlines. AFAs for guaranteed continuing students are due to the Housing Liaison by 3pm (PST) on March 21st. For all other inquiries and dates, please contact the Housing Liaison by email or phone to discuss your situation.
As are all of our residents, transgender students are valued members of the on-campus living community at UC San Diego. In order to support the needs of incoming and continuing transgender students, we strongly encourage students to contact the Housing Liaison by email or phone to discuss individual and specific needs. More information on transgender living and the transgender community at UC San Diego is available at the LGBT website.
If you have unique conditions that may warrant special attention, contact the Housing Liaison by email or phone to discuss your situation and options.
Food Allergy Accommodations
If you will be living on campus and have food allergies requiring special Dining accommodations, please contact the Office for Students with Disabilities (OSD) as early as possible. Students must register with OSD and turn in an Authorization for Accommodation (AFA) to the Housing Liaison. The AFA should include a request for a referral to the Registered Dietician. The AFA should be turned into the Housing Liaison well in advance of your first meal on campus.
Construction and Renovation
Construction and/or remodeling or repair of academic and residential buildings on the UCSD campus in the vicinity of the residence halls and apartments is scheduled for the 2018-19 academic year. Construction is expected to occur during normal daytime working hours, and will result in disturbances and disruptions, including, but not limited to, increased noise and dust in the area surrounding the residence halls and apartments. By signing this Housing Contract, Resident agrees that he/she has been advised of said scheduled construction, and acknowledges that there will be disturbances and disruptions resulting from construction and has agreed to such.